Decision Loop Blues

Acknowledge the Re-Opening

'I'm noticing we're circling back to a decision we made on [Date of previous meeting] regarding [Topic]. I want to understand why this is being re-opened. Is there new information we need to consider, or is there something unresolved from the original discussion?'

Clarify the Purpose

'Before we dive back into this, let's clarify what we hope to achieve by revisiting this decision. Are we seeking to modify the original decision, gather more information, or address concerns that have arisen since the initial decision? Knowing our goal will help us stay focused.'

Review the Original Decision

'Let's quickly review the original decision, the rationale behind it, and any assumptions we made at the time. [Briefly summarize the key points – 2-3 minutes]. This ensures everyone is on the same page and understands the context.' You can say, 'As I recall, we decided [state the decision] because [state the rationale].'

Address New Information (If Any)

'If there's new information, let's present it concisely and discuss its potential impact on the original decision. Focus on facts and data rather than opinions at this stage. Can someone briefly summarize the new information and its potential implications?'

Identify Unresolved Concerns

'If there are unresolved concerns from the original discussion, let's address them directly. Use active listening to understand the concerns and explore potential solutions. What specific concerns do you have about the original decision, and what would need to happen to address those concerns?'

Time-Box the Discussion

'To ensure we stay on track and respect everyone's time, let's allocate [Number] minutes to this discussion. We'll set a timer and stick to it. If we can't reach a resolution within that time, we'll schedule a separate meeting to continue the discussion.'

Refocus on Decision Criteria

'Let's revisit the criteria we used to make the original decision. Are those criteria still valid? If not, what criteria should we use now? Reviewing our criteria helps us make objective decisions based on what matters most.'

Make a Clear Decision (Again)

'Based on our discussion, are we sticking with the original decision, modifying it, or overturning it? Let's clearly state the new decision and the rationale behind it. Let's be explicit: Are we agreeing to [State the action]? Can I get a show of hands?'

Document the Outcome

'I will ensure the updated decision, rationale, and any action items are documented and shared with everyone involved. This will help prevent future confusion and ensure accountability.'

Send a Follow-Up Email

Summarize the discussion, the decision made (or reaffirmed), and any action items. Clearly state the reasons for revisiting the decision, and the rationale for the final outcome.

Update Relevant Documentation

Ensure that all relevant documents are updated to reflect the new decision. This includes meeting minutes, project plans, and any other relevant materials.

Communicate the Decision

Communicate the decision to all stakeholders, including those who were not present at the meeting. This will help ensure everyone is aware of the changes and their implications.

Follow Up on Action Items

Ensure that all action items are assigned and tracked to completion. This will help ensure that the decision is implemented effectively.