Project Poster
The Project Poster is a collaborative planning tool that helps teams define the problem they're solving, explore potential solutions, and visualize the desired outcome. It replaces traditional project plans with a dynamic, visual document that evolves throughout the project lifecycle.
Use this method at the beginning of a complex project with many unknowns to align the team, validate assumptions, and increase stakeholder engagement. It's particularly useful when a traditional project plan feels too rigid or is unlikely to be actively used.
Solves: Lack of shared understanding of project goals, Unvalidated assumptions leading to project failure, Low stakeholder engagement
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Step 1: (10 min) Introduce the Project Poster concept and template. Explain the three sections: Problem Space, Validation, and Ready to Make It.
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Step 2: (20 min) Facilitate a discussion to define the Problem Space. Focus on why the problem matters to customers and the business, and identify project goals.
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Step 3: (20 min) Guide the team to identify assumptions and knowledge gaps related to the problem and potential solutions. Document these in the Validation section.
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Step 4: (20 min) Brainstorm potential solutions and outline the steps needed to bring the chosen solution to life. Capture this in the Ready to Make It section.
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Step 5: (20 min) Review the completed poster, identify action items, and schedule follow-up sessions to refine the plan based on feedback and new information.
- Encourage open and honest discussion, even if it challenges existing assumptions.
- Remind the team that the Project Poster is a living document and should be updated regularly.
- Use different colored markers or digital pens to represent different perspectives or ideas.
- Adapt the template to fit the specific needs of the project.